Procurement Assistant

£30,000 - £35,000 + London

Under the immediate supervision of the Procurement Officer, and the overall supervision of the Chief, Central Support Services, the incumbent will be responsible for a variety of tasks in the procurement of goods and services for the Organisation.
The first year of contract will be probationary with the possibility of further extension subject to satisfactory performance.
Applicants must have full and unhindered permission to live and work in the UK at the time of applying.

Responsibilities include:

Carry out the procurement of goods and services in strict compliance with procurement guidelines, procedures and applicable rules and regulations.
Review requisitions for completeness and correctness, issue solicitations (RFQ/ITB/RFP), evaluate bids or make arrangement for evaluation by teams, correspond with vendors, and make recommendations for award.
Finalise purchase orders and contracts for approval by the Procurement Officer. Follow-up on pending procurement matters, as necessary.
Ensure that a complete audit trail is maintained for all procurement transactions and that case files are kept in accordance with corporate standards.
Provide guidance to customers on established procurement procedures, and if needed, general advice on drafting of terms of reference, evaluation criteria, etc.
Maintain the Vetted Vendor Database and ensure that Vendor Performance Reports are regularly completed. Identify potential new vendors through market research and initiate vetting procedure.
Support Senior Procurement Assistant in maintenance of the Contracts Management Database and alert stakeholders when action for renewal, or re-tendering needs to be taken.
Collect/update information for input to the Annual Procurement Plan, and monitor related transactions and adjustments to the Plan. Issue reminders for timely action to be taken.
Maintains procurement files (both paper and electronic) and databases for work unit
Provide support and/or back-up to other Procurement Assistant(s) as required.
Perform other duties, as assigned, consistent with the level of the post.

The person we hope to find:

At least five years’ relevant experience in administrative work. Experience within the United Nations common system, or international organization would be an advantage and specifically in Procurement processes, which would be preferred.
Secondary education to university entrance standard. Certificate in the field of procurement or contract processes and/or CIPS 2 or any other certificate in procurement is highly desirable.
Excellent computer skills including advanced proficiency in MS Office (in particular, MS Word and MS Excel). Knowledge and experience in the use of SAP or other Enterprise Resource Planning (ERP), and in particular, the procurement workflow is highly desirable. Strong numeracy and analytical skills

Salary and benefits:

Up to £35,000 salary
New London office

To be considered, please apply directly via the below form or email your latest CV and contact details to info@aemrecruitment.com

Procurement Assistant

Procurement Assistant

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